Abstract Submission

AEHDI 2027 Call for Abstracts Opening Soon

The official Call for Abstracts for the 13th Australasian Early Hearing Detection and Intervention (AEHDI) Conference (10-11 March | Te Pae, Christchurch) is just around the corner.

We welcome diverse perspectives from researchers, clinicians, implementation scientists, policy makers, and consumer advocates who are working to champion equity, universal design, and innovation within the newborn screening and early hearing detection community.

  • Newborn Hearing Screening
  • Infant diagnostic audiology
  • Hearing management beyond diagnostics (amplification, implants, devices)
  • Family Centred Early Intervention: Choices and pathways
  • Outcomes of intervention: Thriving children and families
  • Managing data for improving quality, accountability, and outcomes 
  • Medical advances (genetic testing/therapy, CMV)
  • Screening beyond the newborn period
  • Paediatric Vestibular Testing

What’s next? The abstract submission portal will open soon. Check back shortly for full submission criteria, formatting guidelines, and presentation format.

Abstract Submission Instructions

All abstracts are submitted online via the portal above.

1. Prepare your Abstract

  • Title: Use a descriptive title of up to fifteen words that indicates the content of the abstract. Titles are printed in uppercase.
  • Authors:  Include the given name and family name of every contributing author, separated by a comma.
  • Affiliations: Include each author’s organisation, suburb, state, and email address (optional). The presenter will be indicated in the program, not the abstract.
  • Abstract: Prepare a 250-word abstract for all presentation types including:
    • The purpose of the presentation
    • The nature and scope of the topic
    • The issue or problem under consideration
    • The outcome of the conclusion reached.
  • Abstract: Prepare a 250-word abstract for all presentation types including the following headings and sections:
    • Aims
    • Methods
    • Results
    • Conclusions

2. Corresponding Author

Open the submission portal and enter the contact details of the corresponding author.

3. Abstract Submission Details

You will need to enter the following details for each abstract you submit:

  • Presentation title (15 words)
  • Abstract (250 words)
  • Preferred presentation format
  • Preferred theme
  • Names of authors
  • Affiliations of authors
  • Indicate the presenter.
  • Short biography of the presenter (100 words)

Presenter Registration

All presenters must register for the conference and pay the appropriate registration fee. Presenters also need to meet their own travel and accommodation costs.

Correspondence

The submitting author will be the only point of contact for all communication regarding the abstract, including acceptance notification.

Travel Grants & Scholarships

The conference will not be able to offer any travel grants or scholarships to present or attend. Presenters need to meet their own travel and accommodation costs.

Abstract Guidelines

  • Abstracts must be original and unpublished.
  • You must declare a potential conflict of interest.
  • Ensure that your abstract is grammatically correct and free of other errors.
  • Use single spacing for all text.
  • Do not use abbreviations in the title of the abstract
  • When using abbreviations in the abstract, spell them out in full at the first mention
  • Capitalise the first letter in trade names.
  • Abstracts should NOT contain references, tables, or figures.
  • Accepted abstracts will appear exactly as submitted.
  • Industry representatives are welcome to submit an abstract for consideration, however, submissions that are commercially or sales-focused will not be considered
  • APA Style citations to be used for references.

Presentation Themes

Select one of the following theme options when submitting your abstracts.

  1. Newborn Hearing Screening
  2. Infant diagnostic audiology
  3. Hearing management beyond diagnostics (amplification, implants, devices)
  4. Family Centred Early Intervention: Choices and pathways
  5. Outcomes of intervention: Thriving children and families
  6. Managing data for improving quality, accountability, and outcomes 
  7. Medical advances (genetic testing/therapy, CMV)
  8. Screening beyond the newborn period
  9. Paediatric Vestibular Testing

Presentation Formats

You are asked to note a preferred presentation format when submitting as there are limited places, particularly for oral presentations, the committee may request that you consider an alternative format. Authors will be advised and asked to confirm if they wish to present in the new format.

Oral Presentations

Oral presentations will be allocated 15 minutes, including 3 minutes for question time. Oral presentations will be grouped into 60 or 90-minute sessions on a common theme.

  • A 15-minute presentation, including 3 minutes for questions.

 

Display Posters

Display posters allow for direct interactions with other attendees and facilitate detailed discussions. Posters can present research in progress, projects, clinical topics, quality improvement initiatives, and case studies.

  • An A0-size portrait poster displayed for the duration of the conference.
  • The abstract and a PDF of each poster will be included in the conference app for delegates to view on their smart devices.
  • Presenters will also be asked to attend their poster during a poster viewing session to discuss the poster with other delegates.

Display Poster Dimensions

AO Poster Dimensions
  • AO Portrait
  • 841 mm wide x 1189 mm high
  • 33.1 inches wide x 46.8 inches high
PDF Poster Measurements for the Conference App
  • A4 Portrait
  • 210 wide x 297 mm high

Review & Selection Process

The Program Committee will review each abstract against a scoring rubric.

Selection Process

The Program Committee will allocate presentations to the program considering the score of the abstract, recommendations from reviewers, the author’s preference for presentation format, and the balance of the program.

Abstract authors will be notified of acceptance, rejection or change of format via email. Presenters are then required to confirm their acceptance and their participation in the conference. Unsuccessful abstracts submitted for oral presentation will be offered a poster presentation if the selection criteria are met. No correspondence will be entered into as to why individual abstracts did not receive an oral presentation.

Scoring

All submissions will be reviewed against set criteria to ensure consistency and fairness in the review process.

  • Content Merit – For scientific papers, rate on scientific merit. For other papers, rate on content merit.
  • Design – For scientific papers, rate on study design. For other papers, rate on design of workshop of presentation.
  • Findings & Conclusions – For scientific papers, rate on interpretation of study findings. For other papers, rate on implications and significance of presentation on development and learning for the sector.
  • Clarity of Content – Rate submissions on quality of writing and succinct communication.
  • Relevance to Conference Themes – Rate submission on its relevance to the themes of the conference.
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